The website of aviation magazine Scottish Air News

Scottish Air News Privacy Notice

 

Introduction

The Central Scotland Aviation Group (CSAG) publishes Scottish Air News – generally known as SCAN.  SCAN is primarily circulated to its subscribers (members) every month, along with other interested parties, on a not for profit basis. Its contents include relevant news and movements of aircraft, primarily within Scotland.  Publication is via the media of print and electronic transmission.  This notice describes the data held, how they are processed, the purposes for which they are used, retention and security measures applied. 

 

Data we process and purposes

We keep a computer database of members which enables us to publish and distribute SCAN; also to administer membership including other activities including tours and visits to places of aviation interest. Data held comprises: name, physical address, e-mail address and telephone number.  These data are disclosed to committee and editorial team members.  E-mail addresses for electronic magazine distribution are processed though On Line File Manager, a third party programme which enables downloading by members via a secure link.  Magazine content may include personal identifiers obtained from public domain sources

 

Security and retention

The database is held on the membership secretary’s computer and is password protected.  A separate and similarly protected file of names and e-mail addresses is held by the electronic magazine distributor and both are updated on a monthly basis.  The system used does not allow recipients to see other members’ e-mail addresses.  Names or former members are retained for a period of six years following the end of a membership period to support rejoining discount schemes as may be approved by the Annual General Meeting.   Any member not wishing to have their name retained should advise the Chairman of the Group on behalf of the Committee to whom any other issues regarding this notice should be addressed.  The Group (CSAG/SCAN) complies with provisions of the Data Protection Act 2018.

 

The Committee